The net under your front desk.
CALYNTRA answers new patient inquiries within a minute, follows up with the ones who go quiet, and sends urgent requests straight to your team. Your booking system and your receptionist stay exactly as they are.
- Replies in about a minute
- Covers nights and weekends
- Urgent cases go to your team
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Hi, do you have any cleaning appointments after 4pm next week?
- Answered in 52 seconds
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Just following up on your message. When you're ready, booking takes less than a minute.
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Booked: cleaning, next Wednesday at 4:30 pm. Front desk notified.
Where new patients slip away
You already pay for the ads, the website and the reviews that make people reach out. These are the moments they get lost.
After hours
A message sent at 9 pm waits until morning. By then, they may have booked somewhere else.
A busy front desk
Patients at the counter and a ringing phone come first, so the inbox waits.
One try, then nothing
Someone who doesn't answer the first reply rarely hears from the clinic again.
What slow replies might be costing you
Move the sliders to match your clinic. It's a rough estimate, but it shows why a reply in one minute instead of one morning matters.
Keep even a third of them and that's about $19,200 a year. Based on your numbers, not a guarantee.
What CALYNTRA does with every inquiry
Six steps, the same way every time, day or night.
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Catches it
Connects to your website's contact form. Nothing about how patients reach you changes.
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Reads it
Works out what they want, how soon they need it, and how ready they are to book.
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Replies
A friendly reply in your clinic's name goes out within about a minute, with your booking link when they're ready.
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Follows up
No booking after two days? A short check-in goes out, then again on day 5 and day 10. It stops the moment they book or opt out.
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Hands off
Pain, swelling, complaints and anything unclear go straight to your team with a short summary. The patient gets a note that someone will be in touch.
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Tracks it
Every inquiry, reply and booking lands in one simple list, so you can see what came in and what turned into an appointment.
Routine questions get answered automatically. Everything else goes to a person.
Sent straight to your team
- Urgent requests like pain, swelling or a broken tooth
- Complaints and billing issues
- Clinical questions from existing patients
- Anything the system isn't sure about
Always true
- It never diagnoses or gives medical advice.
- You approve every message before it goes live.
- Patients can stop follow-ups with one click.
- Every inquiry, and what happened with it, is logged for your team.
Send a message as if you were a patient
Our demo practice runs the same system your clinic would. Write a question, send it, and check your inbox. The reply usually arrives in about a minute.
Not sure what to write? Try one of these.
The cracked tooth message shows how urgent requests are handed to staff instead of getting a sales reply.
Message sent
Check your inbox. You'll get exactly what a real patient of the clinic would receive.
Replies usually arrive in about a minute.
Built around the tools you already use
There's no new software for your team to learn. CALYNTRA sits behind what you have today.
Your website's contact form
Most contact forms can send a copy of each message to CALYNTRA without changing how the form looks or where it already sends.
Your booking page
Patients who are ready to book are sent to the online booking you already use, so appointments land where your team expects them.
How we explained it to Granny
Questions clinics ask
Something else on your mind? Ask it when you book a demo.
Do we have to change our website or booking system?
No. CALYNTRA connects to your existing contact form and sends patients who are ready to book to the booking page you already use.
What happens with urgent or medical questions?
They're never answered automatically. Your team gets an alert with the patient's message and contact details, and the patient gets a short note saying someone will be in touch.
Who writes the messages patients receive?
We set them up with you during onboarding, in your clinic's name and tone. Nothing goes live until you've approved it.
How is patient information handled?
Before going live, we set up how information is handled for your practice, keep only what's needed to follow up, and sign a service agreement with you.
How long does setup take?
About a week for most clinics, including testing it together before it goes live.
What does it cost?
Founding clinics get discounted setup and monthly pricing. Book a demo and we'll walk you through it based on your clinic's size.
Now setting up our first GTA clinics
We're working with a small group of founding practices. You get hands-on setup, founding pricing, and a direct line to the person who built the system.
A demo takes about 10 minutes. We'll show you the patient side and the front desk side, using your own example messages.
Request received
Thanks. We'll email you shortly to find a time that works.