AI lead follow-up for Ontario dental practices

The net under your front desk.

CALYNTRA sits behind your existing contact form. Every new patient inquiry is read, answered in about a minute, nights and weekends included, and followed up until they book. Anything urgent goes straight to your team.

Book a 10-minute demo Try it with a patient message
  • Replies in about a minute
  • Follow-ups on days 2, 5 and 10
  • Urgent cases go to a human
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Founding practices: limited spots

Answers at night and on weekends

Your booking system and receptionist stay as they are

One Tuesday night

A new patient writes in after hours. Here is what happens next.

9:47 PM Tuesday

With CALYNTRA

Front deskClosed
  1. Olivia · website form9:47 PM
    Hi, do you have any cleaning appointments after 4 PM next week?
  2. Your clinic9:48 PM
    Hi Olivia, thanks for reaching out. Yes, we have cleaning appointments after 4 PM next week. Pick the time that suits you here: Book a cleaning
    Answered in 52 seconds
  3. Day 2 check-inThu 10:00 AM
    Hi Olivia, just checking in. Still want that cleaning after 4 PM? The link is below whenever you are ready. Book a cleaning
  4. Booked: Wednesday 4:30 PM

    Front desk notified. Follow-ups stopped automatically.

Without CALYNTRA

Front deskClosed
  1. Olivia · website form9:47 PM
    Hi, do you have any cleaning appointments after 4 PM next week?
  2. Your clinicWed 8:30 AM
    Hi Olivia, sorry for the wait, we were closed last night. We do have afternoon openings next week. Let us know what works.
  3. Booked elsewhere

    She found a clinic that answered first.

Nothing was wrong with the front desk. The office was closed. CALYNTRA answered anyway, in the clinic's name, and kept the conversation going until Olivia booked.

How it works

Six steps. Every inquiry, every time.

CALYNTRA plugs in behind the contact form you already have. Nothing about your booking system or your receptionist changes.

  1. Catches it

    A patient fills in your existing form. It lands as a new row in your lead sheet.

  2. Reads it

    AI classifies the inquiry: intent, service, urgency, a 0 to 10 score, and whether a human should step in.

  3. Replies

    A reply goes out in your clinic's name in about a minute. High-intent patients get a booking link right away.

  4. Follows up

    If they go quiet, check-ins go out on days 2, 5 and 10. Every email has a one-click stop link.

  5. Tracks it

    Every lead stays in one list until they book. When they do, follow-ups stop automatically.

  6. Hands off

    Pain, injury, complaints, or anything unclear goes straight to a person on your team.

CALYNTRA workflow map A new inquiry flows from the clinic's form to the lead sheet, is read by AI, and is routed one of four ways: high intent gets an immediate reply with a booking link; medium intent gets a helpful reply and joins the follow-up sequence; low intent or spam is logged with nothing sent; human review alerts the team. Booking marks the lead as Appointment Booked and stops follow-ups. Your form Catches it Lead sheet Tracks it AI reads it intent · urgency · score needs a human? Four routes High intent score 8 to 10 · reply + link Medium intent score 4 to 7 · reply + follow-up Low or spam score 0 to 3 · logged only Human review urgent · team alerted Follow-ups days 2 · 5 · 10 Booked follow-ups stop Your team Hands off

Swipe sideways to see the whole map.

Steps Lead packetHover or tap any node for a one-line explanation.

Try it

Send a message as if you were a patient.

Pick a sample or type your own. You will see how CALYNTRA reads it, which route it takes, and the reply the patient would get.

Demo Runs entirely in your browser with sample logic. Nothing is sent anywhere.

Sample messages

No real patient details, please. This is a demonstration.
What CALYNTRA sees Demo output
Pick a sample message to begin.

Intent
—
Service
—
Urgency
—
Needs a human?
—
Score (0 to 10)
—
High intent immediate reply with booking link 8+
Medium helpful reply, joins follow-up sequence 4 to 7
Low or spam logged, nothing sent 0 to 3
Human review team alerted, no automated follow-ups Urgent
Your clinicSent in about a minute

Message templates are written with you and approved by you before launch. CALYNTRA never diagnoses.

Follow-ups

Check-ins that know when to stop.

If a patient goes quiet, CALYNTRA checks in on days 2, 5 and 10. The moment they book, reply, or click stop, it ends. No one gets chased after they have booked.

  1. Day 0Reply in about a minute
  2. Day 2Friendly check-in
  3. Day 5Second check-in
  4. Day 10Last check-in, then it rests
What if the patient…

Scroll, or pick an event, to see what happens.

The cost of a slow reply

What slow replies might be costing you.

Move the sliders to match your practice. Everything here is an estimate, not a guarantee.

60
Website form submissions from people who are not yet patients.
10%
People who book elsewhere before anyone gets back to them.
$865
Default is $865 CAD in exams and cleanings alone, from the 2026 ODA suggested fee guide.
How we calculated this

Using the 2026 Ontario Dental Association suggested fee guide, a new patient's first year is worth about $865 in exams and cleanings alone, before any fillings, crowns or whitening:

Complete exam$182
X-rays$92
60-minute cleaning$261
First visit$535
One recall visit later in the year≈ $330
First year, exams and cleanings only≈ $865

Lost patients per month = inquiries × share lost. Lost revenue = lost patients × first-year value. Annual and five-year figures multiply that by 12 and by 60. These are estimates to show the scale of the problem, not a promise of results.

Estimated first-year revenue lost per year
$62,280
72 new patients a year who booked elsewhere
Lost patients per month
6
Lost revenue per month
$5,190
Over five years
$311,400+

Estimates in CAD, first-year exams and cleanings only. Not a guarantee of results.

Built to stay out of the way

Your team stays in charge.

Urgent cases go to a human, always.

Pain, injury or a complaint is never answered by automation. Your team gets an alert with the patient's message, and the patient is told a person will be in touch.

You approve every message.

Every template is written in your clinic's name and tone, and nothing goes live until you have approved it. CALYNTRA never diagnoses.

Your booking system and receptionist stay as they are.

Patients who are ready to book are sent to the booking page you already use. Your front desk keeps doing what it does best, with fewer inquiries slipping through.

Privacy. Patient inquiry data is handled only to respond to and track the inquiry. It is not used for anything else. Read the privacy note.

Watch

See it in four minutes, or thirty seconds.

How CALYNTRA works, explained in four minutes

The patient side and the front desk side, start to finish.

The 30-second version

The whole idea, in the time it takes to lose a lead.

Founding practices: limited spots

Book a 10-minute demo.

We will walk through the patient side and the front desk side using your own example messages. No pressure, no jargon.

Prefer email? Write to stephen@calyntra.net

Ontario dental practices only, for now.

We reply by email to find a time. Nothing else is done with your details.

Request received.

Thanks. We will email you shortly to find a time that works.

Book a 10-minute demo